Reporting to:
HR &Admin Director
No. Subordinates:
Direct Reports: 1
Indirect Reports: NA
Sector:
HR & Admin Sector
Position Reporting Line:
| HR &Admin Director |
↑↓
| HR Manager |
↑↓
| Principal | Senior | Officer | Assistant |
Main Job Purpose:
Own and manage the execution of all HR operational functions across the Foundation while supporting the HR & Administration Director in strategic planning, governance, policy development, and continuous improvement, ensuring full compliance with Egyptian Labor Law and internal procedures.
Overall Accountabilities:
Overall accountabilities:
- Ensure all HR operational processes are implemented consistently, accurately, and on time across all sectors.
- Maintain complete, confidential, and up-to-date employee records and HR documentation.
- Translate HR strategic direction into clear operational plans and deliverables.
- Supervise and guide the HR team in executing HR services and maintaining quality standards.
HR Duties & Responsibilities:
- Manage daily HR administration including personnel files, contracts, renewals, and documentation control.
- Review, approve, and sign routine HR operational documentation including attendance records, leave forms, and training participation confirmations.
- Supervise monthly attendance cycles, leave balances, and reporting accuracy.
- Ensure HR processes are implemented according to approved policies and procedures.
- Draft, review, update, and maintain HR policies and procedures and monitor their consistent implementation across all sectors in coordination with the HR & Administration Director.
- Ensure employee awareness and proper implementation of all HR policies.
- Monitor adherence to HR policies, procedures, and documentation standards across all sectors.
- Liaise with governmental entities (Labor Office, Social Insurance, relevant authorities).
- Support the HR & Administration Director in preparing, documenting, and coordinating disciplinary actions and investigation processes in accordance with approved policies and procedures.
Recruitment & Onboarding
- Coordinate and manage the end-to-end recruitment process in accordance with approved procedures.
- Conduct HR screening interviews and participate in panel interviews as delegated by the HR & Administration Director.
- Prepare interview evaluation summaries and recommendations for final approval.
- Arrange interviews, maintain recruitment documentation, and track hiring progress.
- Manage onboarding logistics including contracts, insurance registration, and orientation scheduling.
- Design and administer the SFSD Internship Program, including candidate sourcing, selection coordination, onboarding, supervision follow-up, documentation, and evaluation of intern performance.
Performance Management Administration
- Lead execution of the performance management cycle aligned with the OKR framework.
- Coordinate objective setting, mid-year, annual reviews, and 360-degree feedback processes.
- Support Directors and Managers in applying performance standards and evaluation criteria consistently across all sectors.
- Coordinate performance calibration discussions with sector heads as delegated by the HR & Administration Director.
- Consolidate and analyze performance and feedback results to identify trends and development needs.
- Link performance outcomes with training needs and improvement actions.
- Prepare periodic performance reports and dashboards for the HR & Administration Director.
Training & Development Implementation
- Lead the annual Training Needs Assessment (TNA) across all sectors in alignment with organizational priorities.
- Consolidate identified competency gaps and training priorities.
- Execute the approved annual training plan and coordinate with training providers.
- Maintain training records, attendance logs, and evaluation reports.
- Provide periodic reports on training effectiveness.
- Plan, coordinate, and manage internal training events, workshops, and development sessions across all sectors.
- Organize and oversee implementation of employee retreats, team-building activities, and engagement initiatives in coordination with the HR & Administration Director.
- Manage logistics, vendor coordination, attendance tracking, and post-event evaluation for all learning and engagement activities.
- Consolidate participant feedback and prepare evaluation reports to measure effectiveness and identify improvement opportunities.
Employee Services & Benefits
- Follow up on administration of medical insurance, staff benefits, and employee HR service requests.
- Ensure timely, accurate response to employee inquiries.
- Coordinate internal HR-related activities supporting employee engagement initiatives.
Reporting & Compliance
- Prepare and submit monthly HR operational reports covering attendance, leave balances, recruitment status, and HR activities.
- Consolidate and analyze employee feedback, engagement survey results, and HR metrics.
- Produce quarterly and annual HR performance reports for the HR & Administration Director.
- Maintain audit-ready HR documentation and monitor compliance with approved policies, procedures, and regulatory requirements.
Team Supervision
- Supervise daily work of HR team and ensure workload distribution.
- Monitor quality and timeliness of HR service delivery.
- Support coaching and development of direct reports.
- Conduct performance evaluations and provide structured coaching and development plans for HR team members.
Exit Management
- Conduct structured exit interviews and document findings.
- Analyze exit trends and provide recommendations to improve retention and work environment.
- Ensure completion of clearance processes and proper transfer of documentation.
- Perform additional HR duties as assigned by the HR & Administration Director.
Collaborate with other sectors:
Work closely and collaboratively with internal colleagues and partners to implement HR programs according to the outcome needed.
Networking and Communication:
Initiate, manage and maintain effective relationships with key stakeholders (e.g. recruiter, government, etc.….).
Position Relationship with Other Parties:
- Internal Relationships: All sectors
- External Relationships: Consultancy companies, Training agencies, Insurance Companies, External Service Providers …etc.
Work Environment:
- In Office: 90%
- Out of Office: 10%
- Working Days: 5
- Days off: Friday & Saturday
- Working Hours: 9 am to 5 pm
- Work Hazard: Normal
Position Dimensions:
- Level of Authority: Authority and decisions within own departmental decisions
- Financial Control: Sector budget: responsible on budget of a cost center
- Annual Sector Budget: NA
- Hiring Authority & Promotion: Coach New Employees – Direct and indirect Supervision – Responsible for Employees Performance Appraisal – Conduct Interviews.
Required Education:
Bachelor’s degree in business administration or related field HR diploma / HR master’s degree is preferred
Required Experience:
10 years of experience in HR, Admin. At least 2 years in managerial position.
Good knowledge of the:
- Egyptian Labor Law and Social Insurance regulations
- HR operational processes and documentation standards
- Recruitment and selection practices
- Performance management and OKR frameworks
- Learning and Development coordination and training needs analysis
Required Computer Skills:
Advanced computer literacy with excellent command of MS
Required Languages:
- Arabic and English proficiency.
Core Competencies:
- Strategic planning
- Networking and communication Implement Principals and values
- Build Teamwork Leadership skills
- Problem solving and Decision Making Negotiation Skills
- Quality Focus
Functional Key Competencies:
- Attention to details
- Analytical skills
- Coaching skills
- Time Management
