Procurement Principal Officer

Reporting to:

Finance & Operations Director @ the Finance & Operations Sector.

No. Subordinates:

NA.

Position Reporting Line:

| Finance & Operations Director |

↑↓

| Procurement Manager |

↑↓

| Principal Officer | Senior Officer | Officer | Assistant |

Main Job Purpose:

The Procurement Principal is responsible for overseeing the organization’s procurement operations, ensuring the acquisition of high-quality goods and services at the best value, and maintaining compliance with internal policies and external regulations. The role involves developing procurement plan, managing vendor relationships, and working closely with SFSD team to align procurement activities with organizational goals.

Duties & Responsibilities:

• Assist in development and implementation procurement policies, procedures, and best practices to enhance efficiency and compliance.
• Work with the Finance and operations’ Director to establish procurement budgets and cost-saving initiatives.
• Conduct market research to identify new suppliers and cost-effective procurement strategies.
• Identify and establish strong relationships with reliable suppliers and vendors.
• Negotiate contracts, terms, and conditions to secure the best pricing and service levels.
• Monitor supplier performance and resolve any issues related to quality, delivery, or service.
• Oversee the entire procurement process, including requisition processing, purchase orders, and contract management.
• Ensure timely and efficient procurement of goods and services in line with organizational needs.
• Maintain accurate procurement records and documentation for audit and compliance requirements.
• Ensure the timely and efficient procurement of goods and services in alignment with SFSD’s operational needs.
• Ensure adherence to procurement regulations, legal requirements, and internal policies.
• Assess and mitigate procurement-related risks through effective controls and monitoring mechanisms.
• Monitor procurement expenditures to ensure alignment with budgetary constraints.
• Identify cost-saving opportunities and insights to the Finance and operations’ Director to support decision-making.
• Collaborate closely with internal teams to understand procurement needs, streamline sourcing efforts, and enhance operational efficiency.
• Performs any other duties as required by the Finance & Operations Director.

Monitoring and Evaluation:

• Prepare and submit quarterly and year-end progress reports to the Finance & Operations Director, detailing procurement activities, key achievements, challenges, and alignment with the sector’s strategic objectives.
• Track and assess procurement performance metrics to ensure efficiency, cost-effectiveness, and compliance with organizational goals.
• Provide data-driven insights and recommendations for continuous improvement in procurement processes.

Collaborate with other sectors:

• Work closely with internal Sectors and cross-functional teams to align procurement strategies with organizational needs and objectives.

Networking and Communication:

• Build and maintain strong relationships with key stakeholders, including vendors, suppliers, and internal teams.

Position Relationship with other Parties:

• Internal Relationships: All sectors.
• External Relationships: Suppliers  & Vendors.

Work Environment:

• Hybrid Environment
• In Office: 60%
• Out of Office: 40%
• Working Days: 5
• Days off: Friday & Saturday
• Working Hours: 9 am to 5 pm
• Work Hazard: Normal

Position Dimensions:

• Level of Authority: Minor, based on a list of choices, these decisions are based on standa
  rules and procedures.
• Financial Control: Petty cash/purchase requisition within limited budget.
• Hiring Authority & Promotion: Coach New Employees – Direct and Indirect Supervision – Not Involved in the Employees Performance Appraisal – Conduct Technical Interview only.

Required Education:

• Bachelor’s degree in relevant field (Business Administration, procurement/purchasing, logistics) or other related fields.
• Certification in procurement (e.g., CIPS, CPSM) is a plus.

Required Experience:

• Minimum of 6-8 years of experience in procurement.
• Strong understanding of procurement processes, contract management, and supplier negotiations.

Required Computer Skills:

• Advanced computer literacy with excellent command of MS Office.

Required Languages:

• Arabic and English proficiency.

Core Competencies:

• Strategic planning.
• Networking and communication.
• Implement principles and values.
• Build teamwork.
• Leadership skills.
• Problem solving and decision making.
• Negotiation skills.
• Quality focus.

Functional Key Competencies: