Reporting to: Education & Scholarships Director
Sector: Education & Scholarships Sector
No. Subordinates:
- Direct Reports: 2-3
- Indirect Reports: NA
Position Reporting Line:
| Education & Scholarships Director |
↑↓
| Scholarships Manager |
↑↓
| Principal Officer | Senior Officer | Officer | Assistant |
Main Job Purpose:
Support the Education & Scholarship Programs Sector Director by assisting in the design, administration, and monitoring of projects & programs, processes and communications; providing key information and resources to both internal and external beneficiaries, and providing general technical and operational support to the sector.
Overall Accountabilities:
Contribute in setting the sector strategy.
Key Accountabilities:
Work closely with the Director on the development, review and monitoring the program strategy, annual work plan and progress reports, and other program-related matters.
Review and oversee the implementation of the sector strategy in order to maximize synergies amongst the assigned program’s projects.
In alignment with the foundations’ sub granting mechanisms:
- Oversee the execution of projects by implementing partners, to ensure effective and efficient project implementation develop and oversee submitted reports or summaries for regular and ad hoc reports on all projects assigned to the sector in a timely manner.
- Providing technical support to the implementing partners (NGOs).
- Draft mitigation and risk plans.
- Prepare technical audit progress reports.
- Conduct field visits to monitor the progress of projects.
- Drafting program TORs and pre-qualification documents.
- Approve the projects’ operational activities, i.e. technical progress and final reports, in addition to the requests for milestone payments in collaboration with the Financial Audit on Programs sector.
- Based on Scientific evidence Program Manager may contribute to the design of new calls for proposals and the integration of the best practices.
Carry out other tasks as assigned by E&S Director.
Monitoring and Evaluation:
The program manager works in close collaboration with the learning and strategy team, to ensure that all documentation of project processes are in place by:
- Assuring the use of all M&E tools provided for collecting all project/program related data and information, in timely manner.
- Participate in designing of the M&E tools and indicators, of the assigned projects.
- Ensure that all partner NGOs enter/update all work/activities needed data on the Foundation MIS based on a periodic basis and upon contract agreement.
- Ensure the implementation of corrective actions based on the M&E reports and impact evaluation reports.
Collaborate with other sectors:
Responsibility of ensuring effective and reliable communication with other sectors and stakeholders;
- Work with counterparts from relevant sectors, to ensure partners reports are aligned with SFSD data quality standards.
- Oversight of projects budget with the financial audit sector through regular assessment to the project to ensure proper budget allocation and apply any corrective actions if needed.
- Collaborate with other technical sectors in the coordination of cross-functional programs.
- Contribute to the review of the policies and procedures for financial management systems in collaboration with the financial audit team, funding policy, and skills development systems as is required to run successful operations.
- Review and provide input for social media and website content material to the PR that reflects the sector progress, success stories and achievements.
Networking and Communication:
Establish and maintain sustainable and effective relationships with partners; NGO’s, government and public bodies, private sector entities, and other stakeholders that are of relevance to their scope of work.
- Create regular positive networks and communication with governmental and non-governmental counterparts.
- Develop and maintain regular contacts with targeted communities and beneficiaries as required.
- Represent the sector in formal conferences and meetings with partners, in coordination with Sector Director.
Position Relationship with Other Parties:
- Internal Relationships: Finance - L&S - Partnerships - Financial Audit - HR & Admin - PR & Communication.
- External Relationships: Partners / NGOs / INGOs / Associations.
Work Environment:
- Hybrid Environment
- In Office: 60%
- Out of Office: 40%
- Working Days: 5
- Days off: Friday & Saturday
- Working Hours: 9 am to 5 pm
- Work Hazard: Normal
Position Dimensions:
- Level of Authority: Authority and decisions within own departmental decisions
- Financial Control: Department budget: responsible on budget of a cost center
- Annual Sector Budget: NA
- Hiring Authority & Promotion: Coach New Employees - Direct Supervision - Responsible for Employees Performance Appraisal - Conduct Technical Interview Only
Job Requirements:
Education
- Bachelor Degree in Public Administration, Education, Public Policy or any related field.
- Master degree in related field is preferred (Education; Development Practice; Public Administration).
- Legal knowledge is preferred
Experience
- 10 years of experience in working with Education, scholarships’ NGOs and development.
- 4 years of extensive experience in Education/Scholarships and with at least 2-4 years of experience in Managerial position.
Computer Skills
- Advanced computer literacy with excellent command of MS office.
- Knowledge of data collection tools and Management information system.
Languages
- Arabic and English proficiency.
Core Competencies
- Strategic planning.
- Networking and communication.
- Implement Principals and values.
- Build Teamwork.
- Leadership skills.
- Problem solving and Decision Making.
- Negotiation Skills.
- Quality Focus.
Functional Key Competencies
- Attention to details.
- Analytical skills.
- Coaching skills.
- Time Management.
Sawiris Foundation's Core Values:
Respect: Dealing with each individual considering all his/her needs, rights, differences, and opinions; we Value time, effort, place, and resources.
Equality: We grant each person the right to express, participate, and own all his/her rights, privileges, and equal opportunities.
Trustworthiness: Fulfillment of rights, duties, and responsibilities effectively with sincerity, integrity, and dedication to work.
Cooperation: Work within the spirit of support, and show flexibility with all people and entities we deal with.
Team Work: Organized collaboration between an integrated group of people with specific and interrelated roles to reach a common goal.
How to Apply:
Please fill in the application form, noting that we are reviewing the received applications on a rolling basis.
