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Admin Assistant

Sawiris Foundation for Social Development is seeking an Admin Assistant

REPORTS TO: HR & Admin Manager

WORKINH HOURS /WEEK: 39.5

JOB DESCRIPTION:

  • Responsible for the reception area; answering and screening all phone calls and taking messages;

  • Reviewing & editing all contacts and entering any new contacts on regular basis;

  • Logging all office correspondence including, faxes and letters, SFSD Info email, and routing them to all staff members.

  • Responsible for maintaining the central physical filing and keeping them up to date;

  • Managing daily maintenance problems, coordinating with the assigned company to solve other problems and conducting monthly back-ups;

  • Booking tickets and hotel reservations for staff field visits and the Foundation’s guests;

  • Handling office purchases’ requests as per quotes approved by the Administration/HR Manager;

  • Monitoring and updating stationary/buffet stock.

  • Composing and typing English/Arabic correspondence/memos;

  • Assisting all foundation staff in the arrangements required for team meetings, events and board meetings;

  • Arranging appointments and managing the time schedule of the team meetings and car schedule;

  • Coordinating in HR related issues including health insurance, vacation records, attendance etc.

  • Monitoring Employees attendance & providing a monthly report for attendance records and annual leaves balance.

  • Ensuring that any outgoing mail is sent on time and keeping track of all outgoing correspondence, while keeping copies of all courier vouchers.

  • Supervise supportive staff and organize their schedule according to office needs. 

  • Any other tasks assigned to him/her.

 

POSITION IN RELATION WITH:

  • Supervised by Admin & HR Specialist.
  • Reports to the HR & Admin Manager.
  • Contact with all departments conducting needs.
  • Direct contact with potential/current service providers.

SKILLS: Problem solving, Communication skills, stress management, time management.

EDUCATION: Bachelor degree in related field preferred.

WORK EXPERIENCE: A minimum of 0-2 years work experience in administration.

COMPUTER SKILLS: Advanced computer skills, with professional use of Microsoft Office and troubleshooting. Basic proficiency in spreadsheets and presentation is preferable

LANGUAGES: Native-speaker proficiency in spoken and written Arabic and English. Basic proficiency in translation of documents from Arabic to English and vice versa

Kindly fill out this APPLICATION and send it, along with your CV and cover letter to: vacancy@sawirisfoundation.org

Please write the job title "Admin Assistant" in the email subject

DEADLINE FOR APPLICATION:  1 October 2017